- Use filters, labels to auto-sort
- Take one of the following actions:
- Label as ‘Follow-up’ – These messages represent tasks you must complete; whether that’s a response that will take more than two minutes (anything less than that, just respond on the spot!) or some sort of an action. All these messages represent an item on your to do list.
- Label as ‘Hold’ – The Hold folder is a temporary holding pen for important messages you’ll need quick access to within the next few days. If you’re waiting on someone else to get back to you with crucial information, or you’re maintaining a thread about a time-sensitive topic, keep it in the Hold folder.
- Never leave a read email message in your inbox.
- Unsubscribe from any/all mailing lists that aren’t relevant or absolutely necessary.
- Use the multitude of preferences in the settings and Labs – like, red-star, red-bangs, “Send+Archive”, custom shortcuts etc.
- Use ‘+anything’ at the end of your id to create multiple Gmail ids. You can also use this to filter emails.
- Insert . anywhere in your Gmail id to create different kinds of filters.
Writing Better Emails
- Try and keep your emails 5 sentences or less. Make your emails BRIEF (Background, Reason, Information, End, Follow-Up)
- When There Are Tasks to Complete, Don’t Write: Etc.; Do Write: The, This, or These
- When You’re Sharing Another Email, Don’t Write: “FWD:”; Do Write: Help
- When You Need it Now, Don’t Write: Urgent; Do Write: Today
- Always add the attachments first, before writing the email.
- Always enter the email recipient after you have finalized the email body.
1. Undo Send
2. Custom Keyboard Shortcuts
5. Unread Message Icon
6. Send & Archive
7. Apps Search
8. Default ‘Reply All’
9. Canned Responses
10. Quick Links