The best approach is to respect your calendar, and to see it as your vision of an “ideal day”, and to put in your best effort to follow it – but to also recognise that sometimes thing crop up and you need to be flexible.
- Preferably use Google Calendar as it is available on all platforms, syncs, is available offline and has integration with many services like Trello, IFTTT, Zapier, etc.
- Health. These are your medical appointments, gym time and maybe eating times too.
- Wealth. These are your bank appointments, time scheduled to balance your checkbook or check mint.com, and maybe even your work times.
- Relationships. This calendar is for scheduling social events and family time. Great to block off time to spend with your significant other or kids.
- Intellect. Time for reading and learning.
- Play. Downtime and holidays.
- Life Management. I like to think of this as “things necessary to survive”, like eating or my weekly review. It can also cover miscellaneous single actions that come up now and then.
- Social. These are your social events – lunches, dinners, parties, get-togethers.
- Life Management. I like to put food and eating under here, as well as any miscellaneous ongoing things like reviews or planning out my week.
- Neutral. These are things that you have to do that aren’t necessarily good or bad. Travel time or laundry comes to mind.
- Personal Projects. Self-explanatory. Includes reading and learning.
- Work. Self-explanatory.
- Excess. Things that you really shouldn’t have to do but have been made to because of bad circumstances. Excessive travel time or unnecessary meetings fall into this category.
Keep in mind also, that you can get granular within each category. For example, for “Work”, you can break down that particular calendar into multiple calendars – by department, by project, or by business requirement. As an example, at Asian Efficiency, we have 1 shared calendar that covers all company-wide events that involve everyone. Everyone also retains their own personal work calendar, which is attached their Google Apps account (but that’s for another article).
- Know Your Shortcuts
- Use the Extra Fields
- Change Your Calendar’s Default Event Duration
- Strategic Alerts and Reminders
- They become really useful when you try to build multiple habits at the same time. Here are some other ideas for strategic reminders and alerts:
- Set Default Alerts for Events
- Import Your Favorite Subscriptions
- Add Additional Time Zones
Schedule & Set-Up Reminders
- Morning Routine
- Night Routine
- Weekly Review
- Monthly Review
- Annual Review
- Talking to friends, family, contacts
- Back-Up Day
- Re-assess values and life mission